Customer Service Representative - Spanish Speaking Preferred
<p>Community Health Center in Phoenix, AZ is seeking a Bi-lingual (Spanish preferred, though not mandatory) Customer Service Representative for their Women’s Health Clinic. Responsible for greeting patients, providing customer service and maintaining patient demographics and insurance records. Performs routine duties associated with patient scheduling, payments and co-payments.</p><p> </p><p><strong>ESENTIAL DUTIES AND RESPONSIBILITIES </strong>include the following. Other duties may be assigned.</p><p> </p><ol start="1"><ol start="1"><li>Updates patient demographics at each visit.</li><li>Verifies insurance information at each visit.</li><li>Performs cashiering functions. Collects payments and prints receipts.</li><li>Closes daily batch and balances cash drawer within plus or minus $5.00. Places</li><li>money bag in the safe at the end of each shift. </li><li>Ensures completion of all forms, obtains appropriate signatures (assignment of benefits, consent for treatment), and notes in the computer release of information, privacy policy and assignment of benefits.</li><li>Appropriately schedules appointments per department guidelines; provides each patient with future appointments with an appointment card per department protocol as evidenced by appointment audit.</li><li>Obtains medical records for same day appointments.</li><li>Answers telephone by the third ring. Identifies the department, their name and asks, “May I help you?”</li><li>Performs other duties as assigned.</li><li>Must be able to embrace differences among people and able to interact with internal staff as well as external contacts in a culturally competent and respectful manner . </li></ol></ol><h1>ADDITIONAL RESPONSIBILITIES</h1><ol><li>Promotes positive patient/guest relation in accordance with Mountain Park Health Center policies, providing a high level of quality in personal attention and service to patients and visitors.</li></ol><p> </p><ol><li>Observes organizational policies concerning unscheduled absences and reports unscheduled absences in accordance with departmental procedures. Has 3 or fewer occurrences of unscheduled absences in a twelve month period.</li></ol><p> </p><ol><li>If in a nonexempt position, does not incur excessive overtime. Does not work overtime without prior written approval of his/her supervisor. If in a supervisory position, controls the overtime expended by his/her subordinates within the policies and practices of the facility.</li></ol><p> </p><ol><li>Complies with the organization Safety Policies and Procedures. Ensures compliance with governmental licensing and regulatory requirements where applicable. Conducts annual review of and complete/suggest on-going revisions of the Policies and Procedures specific to his/her department. Maintains familiarity with and abide by all established facility and departmental policies and procedures, noting changes when they are published/posted. Conducts himself/herself in a manner consistent with the Mission Statement and Values of Mountain Park Health Center.</li></ol><p> </p><ol><li>Reports to work at the start of the shift 98% of the days scheduled. Follows the work rotation schedule. Explains and gives proper notification of absenteeism, as outlined in the facility Policies and Procedures. Attends a minimum of 98% of the staff meetings. Reads and signs off on all minutes of the meetings not attended. Participates in committees as assigned. Maintains 100% attendance at mandatory skill/departmental updates. Seeks out facility or external education/training that would further develop individual skills, experience or knowledge necessary for a high standard of functioning in his/her job.</li></ol><p> </p><ol><li>Observes and respects the confidentiality of information in regard to patients, visitors and co-workers employees including salary information, if exposed to any of the above referenced information in the course of his/her job function.</li></ol><p> </p><ol><li>Dresses according to the organization’s dress code policy and procedure, as well as, complies with specific departmental regulations pertaining to employee appearance.</li></ol><p> </p><ol><li>Demonstrates an understanding of facility organizational structure by utilization of appropriate channels of communication. Maintain consistent, timely communication regarding all facets of departmental activities with his/her co-workers, therefore, demonstrating good customer service skills with both external and internal customers.</li></ol><p> </p><p><strong>QUALIFICATIONS</strong> To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p> </p><h1> </h1><h1>EDUCATION and/or EXPERIENCE</h1><p><strong> </strong></p><p>High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Bilingual preferred.</p><p> </p><h1>LANGUAGE SKILLS</h1><p> </p><p>Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. </p><h1> </h1><h1> </h1><p><strong><br clear="all" /> </strong></p><h1> </h1><h1>REASONING ABILITY</h1><p><strong> </strong></p><p>Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</p><p> </p><h1>CERTIFICATES, LICENSES, REGISTRATIONS</h1><p><strong> </strong></p><p>None applicable.</p><p> </p><p><strong>PHYSICAL DEMANDS</strong> The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p> </p><p>While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.</p><p> </p><p><strong>WORK ENVIRONMENT </strong>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p> </p><p>The noise level in the work environment is usually moderate.</p><p> </p>